Department: Finance
Reports To: Director of Accounting and Finance
FLSA Status: Exempt
Employment Type: Full Time
Location: Remote
Why We’re Here
“No one working full time in the richest country on Earth should have to choose between a doctor’s visit and dinner on the table. But that’s exactly what happens when we treat health care like a luxury instead of a right.” Community Catalyst is seeking Senior Communications Manager, Technical Assistance to help shape the national conversation on health justice and elevate the organization’s role as a leading authority on equitable health systems in the United States.
About Community Catalyst
Community Catalyst is the national health justice organization working to ensure care is accessible, affordable, and accountable to the people it serves—and that racial bias does not determine who receives care. For more than two decades, Community Catalyst has partnered with state and community advocates to change systems before harm occurs. The organization integrates policy reform, community organizing, data science, narrative strategy, and thought leadership to advance structural change in health care.
The Opportunity
Community Catalyst is a national nonprofit health justice organization seeking a Grants Manager to lead post-award administration of our portfolio of federal, state, foundation, and corporate grants and contracts. Reporting to the Director of Accounting & Finance, you'll serve as a key cross-functional partner to Finance, Programs, Advancement, and organizational leadership — owning the grants lifecycle from award handoff through implementation, monitoring, reporting, subgrant administration, and closeout.
Grants & Contracts Administration
- Manage post-award administration of federal, state, private foundation, corporate, and other grants and contracts.
- Maintain a comprehensive, accurate inventory of all active grants, contracts, cooperative agreements, and subgrants.
- Review executed agreements to ensure financial, programmatic, and compliance requirements are documented, communicated, and monitored.
- Coordinate structured post-award handoffs among Advancement, Programs, Finance, and other departments.
- Coordinate amendments, budget modifications, no-cost extensions, renewals, and closeouts, maintaining appropriate documentation and audit trails.
Financial Management & Reporting
- Partner with finance, revenue, and program leaders to monitor grant budgets and spending throughout the award period. Each grant or contract must be reviewed the finance, revenue, and program leaders no less than once per month to discuss/track grant progress
- Track grant revenue, expenditures, remaining balances, commitments, and anticipated spending, and monitor staffing allocations against approved budgets.
- Monitor budget-to-actual performance and identify significant variances, underspending, overspending, or other financial risk.
- Prepare and/or coordinate financial reports, invoices, reimbursement requests, and other required funder submissions.
- Support revenue recognition, forecasting, cash-flow planning, reconciliations, and financial reporting, coordinating with Finance to ensure grant transactions are properly recorded.
- Support annual audits, Single Audits, funder audits, NICRA calculation, and other monitoring reviews.
Subgrant & Partner Administration
- Administer and maintain centralized oversight of subgrants, subawards, and partner agreements funded through organizational grants and contracts.
- Ensure subgrant agreements are developed, reviewed, approved, and executed before work or payments begin.
- Maintain a comprehensive subgrant tracker covering partners, prime awards, agreement terms, deliverables, reporting, payment schedules, budget status, and compliance requirements.
- Tagged as: $75k to $150k