Job Summary
The purpose of this position is to support the timely and effective work of two highly visible committees of the IEEE, the Ethics and Member Conduct Committee (EMCC) and the Conduct Review Committee (CRC). These committees make recommendations for policies and educational programs to promote ethical behavior, spearhead the review and adjudication of alleged professional ethics violations by a member or a non-member involved in IEEE activities, and recommend disciplinary actions, when appropriate.
This position will support operations related to committee administration, meetings, financial processes, programs, and communications, and will serve as a lead case manager for ethics-related misconduct reports assigned to the EMCC. This is a complex, detail-oriented, sensitive, collaborative, and fast-paced support function within a highly visible department. This position reports to the Senior Manager, Ethics.
IEEE’s ethics and conduct processes are confidential. As a member of IEEE’s Corporate Governance team, they must be a valued participant by identifying and facilitating ways to innovate and strengthen IEEE, and by collaborating cooperatively and comfortably with internal and external IEEE stakeholders to achieve IEEE’s goals.
Key Responsibilities
- Works with the chairs, committee members, and IEEE’s Legal and Compliance team to implement plans of work that allow the committees to fulfill their charge.
- Serves as a lead case manager for the EMCC/CRC’s review of ethics-related misconduct reports, including providing support for all related investigations, and accurate and timely communication about case outcomes.
- Collaborates with volunteers from various IEEE OUs to produce ethics-related education presentations, tools, and resources.
- Produces ethics-related content for education tools and resources.
- Updates the ethics database routinely to reflect accurate and timely information; prepares reports for committees and leadership as requested.
- Assists, when appropriate, proposing services and process improvements to further the committees’ goals and fulfill IEEE’s strategic plan and mission.
- Creates and produces agendas, minutes, and archival documents; manages all aspects of meeting planning and provides on-site and remote support for EMCC, CRC, hearing boards, and review panels.
- Updates approved ethics and conduct codes related policies, procedures, forms, and tools; works collaboratively to update specific ieee.org webpages.
- Administers all aspects of the EMCC Student Ethics Competition Program, including marketing, communications, and reports.
- Maintains a current understanding of changes and trends within the ethics community and advises appropriate stakeholders.
- Acts with discretion; establishes and maintains processes to protect confidential verbal, visual, and written information.
- Works collaboratively as a member of the Corporate Governance team by providing administrative support and identifying improvements to systems and procedures.
- Performs other duties as assigned to accomplish IEEE’s goals.
Travel Information
- 10%25 Domestic and International May include nights and weekends
Education
- Bachelor’s degree or equivalent experience Req
Work Experience
- 4-7 years Volunteer management Pref
- Project management Pref
- Ethics and compliance management Pref
Skills and Requirements
- Possess the necessary skills to analyze and interpret business requirements; understand and uphold policies and procedures.
- Ability to manage and complete multiple projects and priorities simultaneously through teams and independence, on time and within budget.
- Curiosity to seek, critical-thinking to develop, knowledge to present, and strategy to implement proposed solutions.
- Ability to listen and communicate (verbal, visual, and written) effectively with stakeholders in a clear, comprehensive, and tactful manner; consensus builder.
- Accuracy and attention to detail.
- Excellent organization, focus, and time management skills.
- Ability to act with discretion and maintain confidentiality.
- Ability to travel 1-2 times per year.
- Proficiency in MS office suite products such as Word, Excel, Powerpoint
- Volunteer and committee management knowledge a plus.
Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.
For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I – Office Positions.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.