About GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer’s products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers’ needs by utilizing the latest information systems and advanced technologies.
Summary
The Legal Assistant is responsible for the timely and efficient processing of recurring Legal payables, including but not limited to law firms and expert cost. This position will work closely with the finance team to ensure proper documentation and payment processing is adhered to with diligence and accuracy. This position will also provide Legal records and general administrative support
Compensation
$47,425 – $56,910 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)
Responsibilities
- Process Vendor Invoices via GLOVIS internal systems
- Research and answer Legal billing questions
- Follow up with vendors to ensure accurate billing
- Maintain vendor relationships by responding quickly and accurately to both internal (company) and external (vendor) questions and requests for information
- Develop knowledge around vendor term agreements to implement sound prioritization methodologies
- Review and verify accuracy of billing and supporting documentation as required
- Provide Records support for legal team including new Contract Management System
- Proofread documents
- Follow up on internal inquiries
- Additional tasks as assigned
- Assist with document download and saving from Concord System
- Assist in drafting correspondence
- Assist with insurance procurement Matters
- Support proper Legal Records Maintenance
- Organize and file Legal records
- Provide General Administrative support as needed
- Special projects and additional duties as assigned
Other duties as assigned
Benefits of working at GLOVIS America Inc.
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Health Care & Dependent Care Flexible Spending Accounts (FSA)
- Basic Life and AD&D as well as Short-Term & Long-Term Disability
- Paid Vacation, 14 Holidays, and Sick leave
- Hospital and Critical Illness Insurance
- Wellness Program and Gym Reimbursement*
- 401(k) with Generous Matching
- Referral Bonuses*
- Auto Allowance*
- Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
- Discretionary Bonuses*
- Tuition Reimbursement*
All benefits pursuant to Company policy
Skills
- Reading Comprehension – Understanding written sentences and paragrapgs in work-related documents
- Mathematics – Using Mathematics to solve problems
- Written Comprehension – The ability to read and understand information and ideas presented in writing
- Information Ordering – The ability to arrange things or actions in a certain order or patternaccording to a specific rule or set of rules (e.g patterns of numbers, letters, words, pictures, mathematical operations)
- English Language – Knowledge of structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
- Customer and Personal Service – Knowledge of principles and processes for providing customer and personal services
Education & Experience
- 1-2 Years Legal Experience
Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.
Physical Requirements
- Ability to sit in front of a desk and/or in front of the computer for long periods
- Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
- Constant use of hand/grasping product, writing, and typing
- Sit for 5+ hours per day
- Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Typical office environment with low-level noise exposure
- This position is located in the Irvine, CA office
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.