Business Affairs Specialist
MISSION
Anchor the Business Affairs team
DESCRIPTORS
Detail-Oriented, Organized, Supportive, Communicator, Proactive
RESPONSIBILITIES
- Manage the flow of artist contracts from receipt/generation to full execution
- Act as Artist Contracts Administrator with agents, artists and talent buyer and lead communications with the above-mentioned parties regarding contract statuses
- Send fully reviewed contracts back to agents/artists and respond to all artist contract emails and inquiries in a timely fashion
- Send partially executed contracts to designated company authorized signatories for countersignature
- Oversee event timelines to ensure contracts are returned by required deadlines
- Manage the artist contracts tracker (ACT) to ensure it is current to the day
- Act as primary artist contract first reviewer and conduct second reviews as assigned
- Work with IT staff to update the ACT as needed
- Upload received contracts, FECs, deposit info, W9s (including settlement W9s) and other required payment information into the Artist Contracts Tracker (ACT)
- Issue artist standard contracts and follow up on execution of all standard artist contracts
- Resend contracts via e-signature platform that have not been fully executed
- Reach out to Talent Buyers for missing contracts and payment information for artists on a weekly basis
- Prepare deposit requests and send to accounts payable copying the applicable Talent Buyer for approval and copying Business Affairs Lead and Talent Buying Director
- Request and upload settlement payment information into the ACT
- Perform daily maintenance on the ACT to make sure it is fully updated with the most current statuses for all applicable columns
- Request and review certificates of insurance (COIs) and send to Business Affairs Lead for final approval before filing in the appropriate database
- All other duties and responsibilities assigned within the scope of the Business Affairs Specialist role
QUALIFICATIONS AND EXPERIENCE
- Bachelor’s degree (or equivalent experience)
- Minimum 3 years of experience in the live music or live entertainment industry preferred
- Must have a high attention to detail
- Must have good verbal and written communications skills
- Strong analytical skills and problem-solving abilities
- Excellent organization skills and ability to multitask
- Ability to work under pressure and adapt to changes in a fast-paced environment
- Computer proficiency (Email, Word, Google, DocuSign and Excel skills)
WHO LEADS YOU
- Sr Business Affairs Specialist
Benefits
- Healthcare (Medical, Dental, Vision)
- Family Planning Assistance
- 401k savings plan
- NCLH & Sixthman cruise discounts
- Access to LinkedIn Learning
- Educational Assistance/Tuition reimbursement
Perks
- Monthly catered lunch at Sixthman HQ
- Dog friendly office
- Swag giveaways
- Annual Holiday Party
- Annual company advance & offsite celebration
- Complimentary daily office snacks & coffee
EQUAL EMPLOYMENT OPPORTUNITY:
Norwegian Cruise Line Holdings Ltd. and its subsidiaries are equal opportunity employers, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristics protected by law. EEO is the law | EEO is the law GINA Supplement
Applicants have rights under Federal Employment Laws. FMLA | EPPA | Job Safety and Health: It’s the Law